Our client is an international company specializing in producing and selling confectionery and sweets. With a long-standing tradition and branches across the globe, including Europe, Asia, and North and South America, the company prioritizes environmental responsibility and consumer health. By utilizing natural ingredients and reducing sugar content in its products, the company aims to meet these goals.
PROBLEM: Inefficient Team Management and Coordination
The senior manager faces demanding tasks that require coordination and oversight. His objective is to maximize the efficiency of his team and achieve goals as quickly as possible. However, tasks associated with manual paperwork, administration, document creation, and processing hinder progress. This labor-intensive method is time-consuming and needs more clarity.
SOLUTION: Digital Planning, Coordination, and Task Management
Implementing digital planning, coordination, and task management enables managers to centralize all tasks and data in one accessible location, simplifying their management. This digital transformation gives the team and manager a comprehensive overview of task statuses and ensures a consistent task planning and management approach.
Automation is another advantage. Digitizing the task management process in Solvedio facilitates the automatic generation of reminders and notifications, assisting the team in meeting deadlines. Team members can collaborate more effectively with colleagues and suppliers as they can easily share tasks and documents in real-time.
By digitizing processes and activities related to task planning, coordination, and management, the manager and team can achieve higher levels of efficiency, organization, and goal attainment. This transition reduces administrative burden and allows a focus on core value-added tasks.
RESULT AND BENEFITS: Enhanced Productivity, Reduced Administrative Burden, and Improved Information Sharing
Implementing digital tools for planning, coordination, task management, and digitizing minutes from senior management meetings has provided numerous advantages to the client.
The first and foremost benefit is the improvement in efficiency and productivity. Essential tasks and records can be easily assigned, tracked, and marked as completed, facilitating coordination across different departments and enhancing communication. Meeting minutes can be conveniently archived and accessed anytime, ensuring the information is available to everyone who needs it.
Another significant benefit is the reduction of administrative burden on senior management. Using digital tools, tasks and records can be effortlessly distributed among team members, enabling senior management to focus on crucial decision-making and strategic matters.
Furthermore, digitization has fostered better information sharing between various departments and improved overall organization, which empowers senior management to comprehensively overview the company's operations and respond promptly to challenges and opportunities. Adopting digitalization through Solvedio has substantially contributed to enhancing the company's efficiency, productivity, and task organization.
SOLVEDIO HAS ASSISTED THE CLIENT IN THE FOLLOWING ASPECTS:
- Consolidating various task resources into a single location.
- Creating and assigning tasks directly to solvers or the entire team during meetings.
- Recording meeting minutes directly in Solvedio, along with the option to add tasks, assign responsibilities, and document attendees.
- In addition to meetings, Solvedio allows for managing entire projects, including adding descriptions, tasks, responsible parties, teams, and categories.
- Tailoring workspace to specific roles and users.
- Building a CEO dashboard that consolidates all data.
- Preparing the system for scaling to other teams and operations.
